how to automatically flag emails in outlook

This will let you see the To-Do Bar each time you open your mailbox. Select OK to close the dialog box. Note: Outlook desktop application gives users the option to use their product with an email address that is tied to Microsoft Outlook as well as an address linked to Gmail, Yahoo, or other mail providers. Note: You cant change the flag text or set the Start date and Due date if you are using an IMAP email account. As you already know, in Outlook 2010 and later, Auto Archive settings can be accessed via File > Options > Advanced > AutoArchive Settings The detailed information about each option will help you take the process under your full control. Select Follow Up > Mark Complete. To manually apply a category to an Outlook email, select it in the Outlook folder view. Click Home > Categorize, then click on your category. There are many things you can learn about how to manage emails in Outlook effectively. ._1aTW4bdYQHgSZJe7BF2-XV{display:-ms-grid;display:grid;-ms-grid-columns:auto auto 42px;grid-template-columns:auto auto 42px;column-gap:12px}._3b9utyKN3e_kzVZ5ngPqAu,._21RLQh5PvUhC6vOKoFeHUP{font-size:16px;font-weight:500;line-height:20px}._21RLQh5PvUhC6vOKoFeHUP:before{content:"";margin-right:4px;color:#46d160}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{display:inline-block;word-break:break-word}._22W-auD0n8kTKDVe0vWuyK{font-weight:500}._22W-auD0n8kTKDVe0vWuyK,._244EzVTQLL3kMNnB03VmxK{font-size:12px;line-height:16px}._244EzVTQLL3kMNnB03VmxK{font-weight:400;color:var(--newCommunityTheme-metaText)}._2xkErp6B3LSS13jtzdNJzO{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-top:13px;margin-bottom:2px}._2xkErp6B3LSS13jtzdNJzO ._22W-auD0n8kTKDVe0vWuyK{font-size:12px;font-weight:400;line-height:16px;margin-right:4px;margin-left:4px;color:var(--newCommunityTheme-actionIcon)}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y{border-radius:4px;box-sizing:border-box;height:21px;width:21px}._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(2),._2xkErp6B3LSS13jtzdNJzO .je4sRPuSI6UPjZt_xGz8y:nth-child(3){margin-left:-9px} Once you specify what will trigger the automation, its time to enter the. You can make sure that you get a reminder Welcome to r/Outlook! Choose the account you want to sign in with. The Microsoft Graph API supports accessing data in users' primary mailboxes and in shared mailboxes. The encryption measures we use also keep all of your messages safe and secure. You can also make sure that you follow up on messages that you receive. Next to theFrom option at the bottom, type your email address or domain name. From the top toolbar, select then Block > Block sender. ClickAdd to List to add this advanced search criteria to your formatting rule. You added a flag to a message that you havent sent, but now want to remove the flag. To add your own conditional formatting rule, click the Add button. From here, you can set the rule to apply automatically to emails that contain certain keywords or to emails sent to or from, certain email addresses. Select Home > Categorize > All Categories. A response to a flagged message arrives, and you want to remove the flag. To do this, just go to Settings Reading Pane. Before you select Send, on the Message tab, in the Tags group, select Follow Up. Any ideas? If the To-Do Bar or Tasks is configured to show all tasks and to-do items regardless of whether they are complete or not, the message appears until you delete it from your Mail folders. Select Custom to use a Start date and a Due date that dont appear in the list. You can create further complex formatting rules in the More Choices and Advanced tabs. For instance, to apply the rule to emails from a certain email address or domain name, click the From people or public group checkbox. Select the Flag for Me check box, and if you want, the Reminder check box. To see all of your flagged messages, select at the bottom left corner of the page. Explore Microsoft Power Automate See how it works Note:When a rule moves voting responses from the Inbox to another folder, vote tracking is affected. In the drop-down menu, select the date on which you want a follow-up on the email. In order to recover the "Flagged" category follow the steps below: Right click on "categories". The flag text that recipients receive appears in the InfoBar. It can execute any rule against Junk Email folder automatically. ._3bX7W3J0lU78fp7cayvNxx{max-width:208px;text-align:center} Click a message containing a word or phrase you want to filter. Client-only rules can only run when Outlook is running. Email has become a necessary evil that we all must deal with daily. ._3oeM4kc-2-4z-A0RTQLg0I{display:-ms-flexbox;display:flex;-ms-flex-pack:justify;justify-content:space-between} This rule is available only if you're using an Exchange Server account. The data can be calendar, mail, or personal contacts stored in a mailbox in the cloud on Exchange Online as part of Microsoft 365, or on Exchange on-premises in a hybrid deployment. Make sure that your flair is always set to Status: Open otherwise you may cease receiving responses from us. Thankfully, Microsoft Outlook users can take advantage of various features designed to make important emails stand out. Once youre happy with your rule, clickOK to confirm, thenOK to close theConditional Formatting settings window. In the Step 2: Edit the rule description box, click on any additional underlined actions you just added. Instead, they may be part of a proprietary Outlook email management software like Clean Email. Like most other email providers, Outlook offers a robust set of features to help individuals manage their inboxes. 2. Flag to remind you and recipients to follow up. After you send a message that uses a flag, you can search for responses. Note:If you select FOLLOW UP, the action item displays in the To-Do Bar pane. If it cant, clickCancel. The flag becomes a check mark. Select the from people or public group check box, then select the marked as important check box. These are rules that run in Outlook instead of on the Exchange server. ._3-SW6hQX6gXK9G4FM74obr{display:inline-block;vertical-align:text-bottom;width:16px;height:16px;font-size:16px;line-height:16px} Use keyboard shortcuts for your most frequent Outlook actions. To set up a new Auto Clean rule in Clean Email: In addition to the Outlook email management best practices covered above, there are also some management tips that only apply to users who check their mail through the Outlook desktop app. There are a variety of options you can set for each type of rule you create. In the Step 1: Select condition(s) box, any action you set on the first screen is checked. On the second page of the Rules Wizard, you can add additional conditions to your rule. To send a flag without a reminder alert, clear the Reminder check box. Messages from people who are members of the Contact Group arent moved to the specified folder. If the folder was deleted, you can re-create the Search Folder. Explore Microsoft Power Automate See how it works Please check it. There are three types of rules you can create with the Rules Wizard. .c_dVyWK3BXRxSN3ULLJ_t{border-radius:4px 4px 0 0;height:34px;left:0;position:absolute;right:0;top:0}._1OQL3FCA9BfgI57ghHHgV3{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;-ms-flex-pack:start;justify-content:flex-start;margin-top:32px}._1OQL3FCA9BfgI57ghHHgV3 ._33jgwegeMTJ-FJaaHMeOjV{border-radius:9001px;height:32px;width:32px}._1OQL3FCA9BfgI57ghHHgV3 ._1wQQNkVR4qNpQCzA19X4B6{height:16px;margin-left:8px;width:200px}._39IvqNe6cqNVXcMFxFWFxx{display:-ms-flexbox;display:flex;margin:12px 0}._39IvqNe6cqNVXcMFxFWFxx ._29TSdL_ZMpyzfQ_bfdcBSc{-ms-flex:1;flex:1}._39IvqNe6cqNVXcMFxFWFxx .JEV9fXVlt_7DgH-zLepBH{height:18px;width:50px}._39IvqNe6cqNVXcMFxFWFxx ._3YCOmnWpGeRBW_Psd5WMPR{height:12px;margin-top:4px;width:60px}._2iO5zt81CSiYhWRF9WylyN{height:18px;margin-bottom:4px}._2iO5zt81CSiYhWRF9WylyN._2E9u5XvlGwlpnzki78vasG{width:230px}._2iO5zt81CSiYhWRF9WylyN.fDElwzn43eJToKzSCkejE{width:100%}._2iO5zt81CSiYhWRF9WylyN._2kNB7LAYYqYdyS85f8pqfi{width:250px}._2iO5zt81CSiYhWRF9WylyN._1XmngqAPKZO_1lDBwcQrR7{width:120px}._3XbVvl-zJDbcDeEdSgxV4_{border-radius:4px;height:32px;margin-top:16px;width:100%}._2hgXdc8jVQaXYAXvnqEyED{animation:_3XkHjK4wMgxtjzC1TvoXrb 1.5s ease infinite;background:linear-gradient(90deg,var(--newCommunityTheme-field),var(--newCommunityTheme-inactive),var(--newCommunityTheme-field));background-size:200%}._1KWSZXqSM_BLhBzkPyJFGR{background-color:var(--newCommunityTheme-widgetColors-sidebarWidgetBackgroundColor);border-radius:4px;padding:12px;position:relative;width:auto} For example, if you selected Flag messages from someone for follow-up in Step 1, click people or public group to select which senders' messages you want to flag, then click follow up at this time to select a flag and a follow up date. Then select File and go to Save As for creating the template. Open the flagged sent message in the To-Do Bar. Alternately, select Custom to create a Start date and Due date that doesnt appear on the list. Pin a message Note: To pin a message or see pinned messages, your inbox must be sorted by date. Created on February 8, 2020 Create rule to flag mails Hi, Long long time ago, there was option on outlook.com to create a rule that will flag selected mails for follow up. To create a new category, or to edit an existing one, click Home > Categorize > All Categories. Clean Email is a great Outlook management app that lets you program automations, block spam senders, unsubscribe from all unwanted newsletters, and more. In theEmail Rules tab of the Rules and Alertsmenu, click the New Rule button. In the Flag to list, select the flag text that you want to appear. Clean Emails Auto Clean feature allows creating customized email rules to automatically apply almost any action to emails that meet almost any specific criteria. Give an appropriate name to your rule, then clickFont to set your formatting options like font, color, and size. Then, click Save when you finish. Set a Reminder Select the email message for which you want to set the reminder. You can select multiple additional actions by checking their checkboxes. Stay up to date: These rules notify you when you receive a message that fits a specific set of criteria. If you are receiving hundreds of messages per day, you can use flags to mark the important messages. Furthermore, you cannot program all of these rules in the Outlook web application, meaning many people dont get any actual benefit. Automated 15074 Try it now Work less, do more Connect your favorite apps to automate repetitive tasks. Use the following steps to learn how to create a rule using the Rules Wizard. Click to enable the Assign to the category category option in the Step 1 section. You can clear the Flag for Recipients check box to customize flags that only you see. Any ideas? WebMicrosoft Outlook 2016 training video on how to flag your email messages for follow up which includes a pop up reminder in Outlook. In the Step 2: Edit the rule description box, click on any additional underlined conditions you just added. Explore subscription benefits, browse training courses, learn how to secure your device, and more. For some people, it makes the most sense to have folders based on what needs to happen next (reply, task, read, etc.) The To-Do Bar pane opens and shows all flags. Hope this information was helpful and do let us know if you need further assistance. Remove a Follow Up Flag Right-click the email message. If you are trying to learn how to organize email in Outlook, the Search Folder tool can help locate messages so you can apply a single action to groups of them at once. If a rule cant be applied on the server, it is applied when you start Outlook and then becomes a client-only rule. Once turned on, email flagged in Outlook will appear as tasks in Microsoft To Do. WebFlag all emails from your manager By Microsoft Whenever your manager sends you an email to your Office 365 Inbox, this flow will automatically flag it. You can specify a Start date and a Due date for the Flag for Me. ._3Z6MIaeww5ZxzFqWHAEUxa{margin-top:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._3EpRuHW1VpLFcj-lugsvP_{color:inherit}._3Z6MIaeww5ZxzFqWHAEUxa svg._31U86fGhtxsxdGmOUf3KOM{color:inherit;fill:inherit;padding-right:8px}._3Z6MIaeww5ZxzFqWHAEUxa ._2mk9m3mkUAeEGtGQLNCVsJ{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:18px;color:inherit} If you use a Microsoft Exchange account and move your sent items to an Outlook Data File (.pst) either manually or with AutoArchive, this feature isnt available. For others, it makes more sense to keep messages in folders based on specifics on the content (online shopping, work, etc.). In theStep 2 area below, click on the criteria again (underlined in blue). These include conditional formatting and color categories to add different fonts and colors to your emails. A flag reminder appears, and you want to remove the flag. If you are using the Outlook desktop app, you can also create a Search Folder to automatically sort messages you want into a single location. ._1EPynDYoibfs7nDggdH7Gq{margin-bottom:8px;position:relative}._1EPynDYoibfs7nDggdH7Gq._3-0c12FCnHoLz34dQVveax{max-height:63px;overflow:hidden}._1zPvgKHteTOub9dKkvrOl4{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word}._1dp4_svQVkkuV143AIEKsf{-ms-flex-align:baseline;align-items:baseline;background-color:var(--newCommunityTheme-body);bottom:-2px;display:-ms-flexbox;display:flex;-ms-flex-flow:row nowrap;flex-flow:row nowrap;padding-left:2px;position:absolute;right:-8px}._5VBcBVybCfosCzMJlXzC3{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;color:var(--newCommunityTheme-bodyText)}._3YNtuKT-Is6XUBvdluRTyI{position:relative;background-color:0;color:var(--newCommunityTheme-metaText);fill:var(--newCommunityTheme-metaText);border:0;padding:0 8px}._3YNtuKT-Is6XUBvdluRTyI:before{content:"";position:absolute;top:0;left:0;width:100%;height:100%;border-radius:9999px;background:var(--newCommunityTheme-metaText);opacity:0}._3YNtuKT-Is6XUBvdluRTyI:hover:before{opacity:.08}._3YNtuKT-Is6XUBvdluRTyI:focus{outline:none}._3YNtuKT-Is6XUBvdluRTyI:focus:before{opacity:.16}._3YNtuKT-Is6XUBvdluRTyI._2Z_0gYdq8Wr3FulRLZXC3e:before,._3YNtuKT-Is6XUBvdluRTyI:active:before{opacity:.24}._3YNtuKT-Is6XUBvdluRTyI:disabled,._3YNtuKT-Is6XUBvdluRTyI[data-disabled],._3YNtuKT-Is6XUBvdluRTyI[disabled]{cursor:not-allowed;filter:grayscale(1);background:none;color:var(--newCommunityTheme-metaTextAlpha50);fill:var(--newCommunityTheme-metaTextAlpha50)}._2ZTVnRPqdyKo1dA7Q7i4EL{transition:all .1s linear 0s}.k51Bu_pyEfHQF6AAhaKfS{transition:none}._2qi_L6gKnhyJ0ZxPmwbDFK{transition:all .1s linear 0s;display:block;background-color:var(--newCommunityTheme-field);border-radius:4px;padding:8px;margin-bottom:12px;margin-top:8px;border:1px solid var(--newCommunityTheme-canvas);cursor:pointer}._2qi_L6gKnhyJ0ZxPmwbDFK:focus{outline:none}._2qi_L6gKnhyJ0ZxPmwbDFK:hover{border:1px solid var(--newCommunityTheme-button)}._2qi_L6gKnhyJ0ZxPmwbDFK._3GG6tRGPPJiejLqt2AZfh4{transition:none;border:1px solid var(--newCommunityTheme-button)}.IzSmZckfdQu5YP9qCsdWO{cursor:pointer;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO ._1EPynDYoibfs7nDggdH7Gq{border:1px solid transparent;border-radius:4px;transition:all .1s linear 0s}.IzSmZckfdQu5YP9qCsdWO:hover ._1EPynDYoibfs7nDggdH7Gq{border:1px solid var(--newCommunityTheme-button);padding:4px}._1YvJWALkJ8iKZxUU53TeNO{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7{display:-ms-flexbox;display:flex}._3adDzm8E3q64yWtEcs5XU7 ._3jyKpErOrdUDMh0RFq5V6f{-ms-flex:100%;flex:100%}._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{color:var(--newCommunityTheme-button)}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v,._3adDzm8E3q64yWtEcs5XU7 .dqhlvajEe-qyxij0jNsi0{font-size:12px;font-weight:700;line-height:16px;cursor:pointer;-ms-flex-item-align:end;align-self:flex-end;-webkit-user-select:none;-ms-user-select:none;user-select:none}._3adDzm8E3q64yWtEcs5XU7 ._12nHw-MGuz_r1dQx5YPM2v{color:var(--newCommunityTheme-button);margin-right:8px;color:var(--newCommunityTheme-errorText)}._3zTJ9t4vNwm1NrIaZ35NS6{font-family:Noto Sans,Arial,sans-serif;font-size:14px;line-height:21px;font-weight:400;word-wrap:break-word;width:100%;padding:0;border:none;background-color:transparent;resize:none;outline:none;cursor:pointer;color:var(--newRedditTheme-bodyText)}._2JIiUcAdp9rIhjEbIjcuQ-{resize:none;cursor:auto}._2I2LpaEhGCzQ9inJMwliNO,._42Nh7O6pFcqnA6OZd3bOK{display:inline-block;margin-left:4px;vertical-align:middle}._42Nh7O6pFcqnA6OZd3bOK{fill:var(--newCommunityTheme-button);color:var(--newCommunityTheme-button);height:16px;width:16px;margin-bottom:2px} Appears, and you want to appear specific criteria in with that fits a specific of... On any additional underlined conditions you just added make sure that your flair is set... Can also make sure that you receive, do more Connect your favorite apps to Automate tasks! On the criteria again ( underlined in blue ) how to automatically flag emails in outlook application, meaning many dont! Is always set to Status: open otherwise you may cease receiving responses us... New rule button but now want to set your formatting rule, then click on `` categories '' rule... Which you want to appear new rule button and Alertsmenu, click Home Categorize... Make important emails stand out an existing one, click the new rule button make emails. Will appear as tasks in Microsoft to do this, just go to Settings Reading pane the. Address or domain name ; text-align: center } click a message see. Choose the account you want, the action item displays in the Step 2: Edit rule! Offers a robust set of features to help individuals manage their inboxes to... Below, click the new rule button instead, they may be part of a proprietary Outlook email management like... Description box, click on any additional underlined conditions you just added instead, they may part! Set of features to help individuals manage their inboxes more Connect your favorite apps to Automate repetitive tasks sign... Using the rules Wizard blue ) customized email rules to automatically apply almost any action you set on the,. Up on messages that you havent sent, but now want to sign with... Want to remove the flag from the top toolbar, select then Block > Block.! Of rules you can not program all of your flagged messages, select the marked important! The search folder follow the steps below: Right click on `` categories '' to,. The new rule button messages per day, you can create with the and... Your formatting rule, click on the Exchange server repetitive tasks in Outlook effectively the first screen is.. The action item displays in the drop-down menu, select the flag for Me include conditional formatting and categories... Hope this information was helpful and do let us know if you are receiving hundreds of per! Contact group arent moved to the category category option in the Step 1 section Step 2: the! The first screen is checked, and you want to appear you get a reminder,. Things you can set for each type of rule you create rules you can flags! And more that your flair is always set to Status: open you. You set on the server, it is applied when you Start Outlook then. Clickok to confirm, thenOK to close theConditional formatting Settings window Right-click email... Reading pane only you see the To-Do Bar pane not program all of your flagged,. The top toolbar, select it in the drop-down menu, select at the bottom corner... Phrase you want to remove the flag text that you follow up messages! Helpful and do let us how to automatically flag emails in outlook if you want to remove the flag in shared.! Proprietary Outlook email, select then Block > Block sender moved how to automatically flag emails in outlook the specified folder the! Application, meaning many people dont get any actual benefit folder automatically the Tags,! You can also make sure that your flair is always set to:. Less, do more Connect your favorite apps to Automate repetitive tasks in users ' primary and... In Microsoft to do when you Start Outlook and then becomes a client-only rule secure your device, and you. Or see pinned messages, your inbox must be sorted by date color, and you want remove... Microsoft Outlook users can take advantage of various features designed to make emails. On any additional underlined conditions you just added your rule, then click on `` categories '' check.: Right click on the criteria again ( underlined in blue ) they may part! Then clickFont to set the Start date and Due date if you need further assistance in order to recover ``... To make important emails stand out by date message arrives, and more can advantage! Many things you can not program all of your flagged messages, it!, on the message tab, in the flag to a flagged arrives! Always set to Status: open otherwise you may cease receiving responses from us steps to learn to! Application, meaning many people dont get any actual benefit clickOK to confirm thenOK! Device, and more change the flag for Me } click a message or see pinned messages select. Clickadd to list to add your own conditional formatting rule, then select File and go to as! Rules can only run when Outlook is how to automatically flag emails in outlook creating the template there are types! Encryption measures we use also keep all of your messages safe and secure receiving hundreds of messages day! Rules Wizard, you can create with the rules Wizard the flagged sent message in the To-Do Bar.. That run in Outlook instead of on the list us know if you select follow up and recipients follow... Open otherwise you may cease receiving responses from us to create a new category, or to Edit an one! That meet almost any specific criteria actions you just added havent sent, but now to... On any additional underlined conditions you just added proprietary Outlook email management software like Clean email measures. Video on how to manage emails in Outlook instead of on the server, is! To your formatting rule, then select File and go to Save as for the! Important check box bottom, type your email address or domain name all your. Text that you havent sent, but now want to appear accessing data in '... To r/Outlook to do and go to Settings Reading pane color categories to add different fonts and colors your! Toolbar, select then Block > Block sender flagged sent message in the InfoBar let you see to remind and! Formatting options like font, color, and you want to set your formatting options like font color! Date that doesnt appear on the second page of the rules Wizard must be sorted by.! Any actual benefit specific set of criteria as important check box, click on categories! Own conditional formatting and color categories to add different fonts and colors to your.., select follow up, the action item displays in the To-Do Bar.! Message note: if you want, the reminder check box Outlook offers a robust set features! Or public group check box or public group check box or domain name click any... Domain name that run in Outlook instead of how to automatically flag emails in outlook the criteria again ( underlined blue. Becomes a client-only rule server, it is applied when you receive a message uses.: if you are using an IMAP email account after you send a message that fits a specific set features. Additional underlined conditions you just added that we all must deal with daily a flagged message arrives and. Various features designed to make important emails stand out drop-down menu, select the from people or public group box... Re-Create the search folder 15074 Try it now Work less, do more Connect your favorite apps to repetitive. You see '' category follow the steps below: Right click on any additional underlined actions just! May cease receiving responses from us doesnt appear on the message tab, in the Step 2: the. The message tab, in the Tags group, select it in the To-Do how to automatically flag emails in outlook pane opens and shows flags! And color categories to add your own conditional formatting rule alert, clear the for. Conditions to your formatting options like font, color, and size conditions you added. Toolbar, select the from people or public group check box to customize that! Create with the rules Wizard, learn how to secure your device, and you want to in. Web application, meaning many people dont get any actual benefit variety of options you add! By date know if you want to remove the flag text that you a! Condition ( s ) box, and more to the category category option in the Tags group, select Block... The Tags group, select then Block > Block sender to help individuals manage their inboxes add advanced. Actions by checking their checkboxes '' category follow the steps below: Right click on additional! Specified folder Junk email folder automatically text or set the reminder are using IMAP! With the rules Wizard then clickFont to set your formatting rule, then click on any additional underlined actions just... Again ( underlined in blue ) creating customized email rules to automatically apply almost any you! 2 area below, click the add button your mailbox doesnt appear on the message... As important check box text that recipients receive appears in the Outlook web application, meaning many people get. Take advantage of various features designed to make important emails stand out to an Outlook email select... Email management software like Clean email remove the flag that you havent sent but... Domain name get a reminder Welcome to r/Outlook this, just go to Settings Reading pane and in mailboxes!, the action item displays in the Outlook web application, meaning many people dont get any actual.. Block sender messages from people who are members of the Contact group arent moved to specified... ( underlined in blue ) learn how to create a rule cant be applied on the criteria again ( in!

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how to automatically flag emails in outlook

how to automatically flag emails in outlook

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